How the AI reply generator works
- 1
Paste the message
Copy the email or message you need to answer, including earlier context if it matters.
- 2
Choose your intent
Accept, decline, ask for details, negotiate, apologise, thank, or write your own.
- 3
Add key points
Jot down what you want to say in rough words. The AI turns it into a clear reply.
- 4
Edit and send
Adjust the tone or length, make final changes and send it from your usual app.
Replies you can generate
Accept an invitation or offer
Confirm clearly and add next steps.
Decline politely
Say no kindly, with a reason if helpful and an alternative if possible.
Ask for more details
Request the specific information you need before you decide.
Negotiate
Counter a price, deadline or scope while staying constructive.
Respond to a complaint
Acknowledge the issue, apologise where appropriate and offer a fix.
Learn more →Say thank you
Reply with a short, sincere thank you.
Learn more →Example: polite decline
Message received: “Would you be able to speak at our June conference?”
💡 Thanks first, a clear no, and a helpful alternative.
Example: asking for details
Message received: “We'd like to move forward with a trial. Can we set it up this week?”
💡 Enthusiastic, specific and moves things forward.
Tips for better AI-generated replies
- Include the original message so the reply addresses what was actually asked.
- State your intent and one or two key points rather than leaving it vague.
- Choose a tone that matches the sender: formal for senior contacts, friendly for colleagues.
- Check names, dates and commitments before you send — you are responsible for what you promise.
- Avoid pasting passwords, payment details or highly confidential information.
AI reply generator vs. the email reply generator
This page covers replies to emails and professional messages in general. If you mainly answer long emails and threads, our dedicated email reply generator has controls and examples designed for that.
Skip the blank page
Describe what you want to say and EmailGen AI drafts the subject line and message for you to edit and send.
Write My Email with AIFrequently asked questions
What is an AI reply generator?
An AI reply generator writes a response to a message you received. You provide the message and how you want to respond, and it drafts a reply for you to edit and send.
Is there a free AI reply generator?
Yes. EmailGen AI is free to start with no credit card, and the free plan includes monthly credits.
Can AI reply to text messages?
EmailGen AI is designed for emails and professional messages. You can paste the text of a work message and get a drafted reply, but it is not a keyboard or messaging-app integration.
How do I use AI to reply to emails?
Paste the email, choose your intent, add any key points and generate. Then review, edit and send it from your own email app.
Will the reply sound like me?
Pick a tone and length and add your own details when editing. The more context you give, the more natural the reply.
Is it safe to use an AI reply generator?
Yes, if you review every reply before sending and avoid pasting highly sensitive information.